Atkinson Expense Claim Checklist
o Travel information - must include travel itinerary and cost of airfare/ train / bus / taxi chits. Credit card statement alone will not be accepted.
o Boarding passes - Departing from Toronto, plus Returning to Toronto.
o Conversion of foreign funds to Canadian funds- use the following website for conversion rates http://www.oanda.com/convert/classic
o Original hotel receipts - Credit card statement alone will not be accepted.
o Original itemized meal receipts. Credit card statement alone will not be accepted.
o Per Diem – prepare a list of dates and amounts being claimed – depends on when you leave and arrive back.
o Per diem rates for all destinations
Per Diem Meal Allowances (including gratuities and taxes) – where meals are not included as part of another reimbursable item such as conference registration fees.
|
Breakfast |
Lunch |
Dinner |
Total by Day |
|
| Canada | $9.00 CAD | $13.00 CAD | $28.00 CAD | $50.00 CAD |
| United States | $9.00 USD | $13.00 USD | $28.00 USD | $50.00 USD |
|
Outside Canada or United States |
$9.00 USD |
$13.00 USD |
$28.00 USD |
$50.00 USD |
Allowance for Gratuitous Overnight Accommodation
$15 per night: When a friend or relative provides overnight accommodation without charge, a gift of appreciation to the host or hostess may be appropriate. The maximum value of such a gift should be based on the rate of $15 multiplied by the number of days of accommodation provided.
o Conference Registration Form - indicating amount paid. Credit card statement will not be accepted.
o Original receipts for other expenses
o Copy of Dean's Office approval letter for Atkinson Conference Travel (if applicable).
o Copy of SSHRC travel grant letter (if applicable).
o Mileage – $0.45 per kilometer. Please attach a copy of mileage calculation from the website http://ca.maps.yahoo.com/dd
o Attach an Expense Claim Worksheet. Do not make entries in column entitled “Total on Charfields to be Charged”, there is a formula which will calculate total automatically.
