Preparing the Budget
Personnel:
RA Rates:
RAs are not considered general labour, and they don't have restrictions on the hours of work. RAs are students who will be working within their area of work.
- $20 per hour + 10% benefits + 4% vacation employed for less than 24 hours per week
- $20 per hour + 20.4% benefits employed for more than 24 hours per week
- or just $20 per hour
This is up to the researcher. One can say it is already included in the $20/hour rate OR she can include the benefits on top of the $20/hour. RA rates are flexible.
GA Rates:
The GA rate is a general labour rate, and has restrictions on the hours the students can work (10 hours a week, a maximum of 270 hours in total over 2 semesters).
- 08/09 $8889 + 15% benefits + 4% vacation max 270 hours over 2 semesters, 10 hours per week
- 09/10 $9066 + 15% benefits + 4% vacation max 270 hours over 2 semesters, 10 hours per week
- 10/11 $9248 + 15% benefits + 4% vacation max 270 hours over 2 semesters, 10 hours per week
- OR ($32/hour+10% benefits + 4% vacation) x no. of hours
- SSHRC PhD Stipend $15,000 per year (no need to include benefits and vacation)
- SSHRC MA Stipend $12,000 per year (no need to include benefits and vacation)
Conference Travel
e.g. Flight ($ ) + Hotel (Rate x ___ days) + per diem ($45 CAN x ___ days) + Incidentals ($5 per day x ___ days to a max of $50).
Flight—quotation from www.expedia.ca
Per diem and Mileage
York's Policy on the per diem rate (May 2008)
This memo clarifies York's Policy on the per diem rate that can be claimed while travelling on University business. In addition it clarifies the amount of per diem/meal expenses that can be claimed by Principal Investigators against SSHRC, NSERC and CIHR research grants, as verified with our tri council representatives.
Firstly the highlights of York's per diem policy are as follows:
- Where original meal receipts are not available claimants can use the York per diem rate(as shown in the table below.)
- The Per Diem Allowance is intended to compensate where meals are not provided and where actual receipts are not submitted.
- The Per Diem Allowance may be claimed in lieu of, but not in addition to actual expenses.
- The Per Diem Meal Allowance does not apply where meals are included as part of another reimbursable item such as conference registrations fees.
| Travel To: | Breakfast | Lunch | Dinner | Total |
| Canada | $8.00 CAD | $12.00 CAD | $25.00 CAD | $45.00 CAD |
| United States | $8.00 USD | $12.00 USD | $25.00 USD | $45.00 USD |
| Outside Canada or United States | $8.00 USD | $12.00 USD | $25.00 USD | $45.00 USD |
****In addition incidental expenses e.g. porter tips, phone calls, of $5.00 per day to a maximum of $50.00 per trip are allowed.
Research Grants-Tri council CIHR NSERC and SSHRC
- The tri council agencies - SSHRC, NSERC and CIHR are clear that "the University's policy applies in determining the amount to pay for per diems when Principal Investigators travel within Canada or if they travel abroad."
- York's policy allows for a $45.00 U.S. per diem when travelling abroad in the absence of receipts. If receipts exist than York would reimburse on actual costs incurred. e.g. Euros would be converted to Canadian Dollars at the rate in effect at date of conversion.
- Tri council agencies i.e. SSHRC, NSERC and CIHR expect us to abide by York's policy as they do not have a policy on per diems for Institutions.
- In addition tri council confirmed that original receipts are eligible if the per diem is not claimed because York policy allows actual meal receipts where the per diem is not being claimed. Note: alcohol is not an eligible expense against tri council grants.
Reimbursment of mileage expenses
The current York rate for reimbursement of mileage while travellng for Research purposes or on other York business is $0.38 per km.
Non Tri-Council Funding Agencies
Other funding agencies may have different per diem rates or policies depending on the terms and conditions of a particular agreement.
Feel free to contact Angela Zeno at ext 55668 with any questions.
Communications Items
Communication, marketing and PR support to the researchers--potentially to be used for YorkU magazine, Y-File, and Media Relations etc., our Alumni magazine, Encore
IT—website, podcast, webcast
